CONVOCATION-2018 NIT Meghalaya
Date: 06.10.2018

Sl No. Committee Members Responsibility
1 Advisory Committee Director - Chairman
All Deans - Members
Registrar - Member
To cater to necessary guidance to all sub-committees
2 Professor in charge for Convocation - 2018 Dr. A. Banerjee, EE Overall Coordination
1 Scheduling and Monitoring Sub-Committee Prof. H.C. Das, ME - Convener
Dr. D. K. Sarma, ME
Mr. B. Blahwar, ES
- Monitoring Progress of the Activities regularly and briefing the Director
2 Finance Sub-Committee Dr. P. N. Chatterjee, CY-Convener
Mr. B. Blahwar, ES
Ms. D. Jana, FA
- Collecting fund requirement from all committee members and preparing Budget & Fund Allocation
3 Robing Sub-Committee Dr. M. Saha, MA - Convener
Dr. S. Sharma, CE
Ms. R. Shadap, EC
- Making the robes ready - Handing over and collecting of robes from degree awardees and academic body members - Assisting Dignitaries during robbing - Collection of Robes and handing over to AC.
4 Medals Sub-Committee Dr. S. Maity, ME - Convener
Dr. S. Moulik, CS
Dr. M. Pradhan, CY
Ms. A. Rai, AC
- Getting the Gold Medals made well in time
5 Certificates Sub-Committee Dr. T. Bora, PH - Convener
Dr. A.P. Singh,CS
Dr. B.K.Balabantaray, CS
Ms. A. Rai, AC
- Preparing and getting the certificates ready along with the folders. - Getting the folder made.
- Keeping ready for awarding
- Postal Despatching of Certificate
6 Venue Sub-Committee Dr. C. Marthong, CE - Convener
Dr. G. K Dutta, CY
Dr. K. Das, ME
Mr. R. L. Kharpran, EN
Mr. M. K. Raplang, ES
Mr. R. Swer, EN
- Selection of the Venue.
- Liaison with the Venue Provider
- Arrangements at the Venue
7 Invitation & Reception Sub-Committee Dr. A. K. Paul, CY - Convener
Dr. N. K. Nath, CY
Dr. W. L. Reenbohn, PH
Mr. R. Kharbihkhiew, LB
Mr. D. Kharmalki, ES
- Preparing the list of invitees
- Designing the invitation letter and getting it printed
- Arranging for delivery of the letters
- Receive the invited guest on the day of the convocation and get them seated in the assigned areas
- Take them for high-tea after the event.
- Arranging mementos for guests
8 Food Sub-Committee Dr. R.N.Mahapatra, ME -Convener
Dr. A. S. Roy, CY
Dr. P. K. Saha, EC
Dr. R. S. Das, ME
Mr. K. Tamang, ES
- Awarding order to vendor
- Deciding on the food menu and arrangements
- Supervising for the desired quality
9 Accommodation & Hospitality Sub-Committee For guests, students & parents Dr. S. Mukherjee, MA - Convener
Dr. B. Kumbhakar, MA
Dr. K. Debnath, ME
Ms. S. Purkayastha, DR
- Accommodation and Hospitality Arrangements of for the guests
- Accommodation arrangements for the degree awardees
- Transportation for the guests
10 Convocation Manual & Speech Booklet Sub-Committee Dr. K. Senthilkumar,PH -Convener
Dr. P.S. Mangang, HS
Mr. A. D. Sarma, HS
- Preparing the Convocation Manual and Printing
- Compiling the speeches and Printing
- Preparing the Chief Guest Profile
- Taking care of transport for guests.
11 Transport Sub-Committee Dr. B.K Debnath, ME - Convener
Dr. T. Bose, ME
Mr. M. K Raplang, ES
Mr. K. Nongkhlaw, ES
- Arranging the transport for the guests, the students and that needed by the sub-committees in a timely manner
12 Volunteer Sub-Committee Dr. K. Datta, CS - Convener
Mr. V. Kumar, EC
Mr. D. Kumar, CS
Mr. P. R. Babu, ME
- Arranging for the student volunteers and support staff as per the requirement of the sub-committees
13 Rehearsals & Academic Procession Sub-Committee Dr. S. Debbarma, EE - Convener
Dr. H. M. Kalita, CE
Dr. R. Roy, EE
Dr. S. Jangili, MA
Mr. A. Datta, CS
- Conducting the rehearsals of the Academic Procession and the Proceedings
- Organizing the Academic procession on the day of Convocation
14 Publicity & Media Sub-Committee Institute Information Committee
Dr. P.N.Chatterjee, CY
Mr. B. Blahwar
Mr. M. Raplang
- Preparing the Press Note and distributing among the Print and electronic media personnel
- Prepare article on the institute and get published in the media
- Inviting media personnel to the event and receive them.
- Take them for high-tea after the event.
15 Cultural Sub-Committee> Dr. P.N.Chatterjee, CY - Convener
Dr. D. Adak, CE
Dr. S. Moulik, CS
- Arrange for the Invocation song, playing of band during procession and Singing of the National Anthem at the end.
- Arrangement of cultural function on the previous evening.
16 Pre-Convocation Meet Sub-Committee Dr. D.K.Sarma, ME
Dr. S. Mukherjee, MA
- Alumni meet. - Venue selection in coordination with the Cultural Committee
- Alumni Dinner in coordination with the Food Committee
17 Emergency Service Sub-Committee Mr. R. L. Kharpran, EN -Convener
Mr. M. K. Raplang, ES
Institute Medical officer
Mr. R. Swer, EN
Mr. M. Pyngrope, EN
- Medical, Fire & Generator service arrangement
- Support for any emergency
18 Chief Guest Sub-Committee Dr. A. Bhattacharjee, PH
Dr. P. N. Chatterjee, CY
- Any need of the Chief Guest
19 Photography & Documentation Sub-Committee Dr. D. S. Roy, CS - Convener
Dr. R. Ray, CS
Ms. M. Hynniewta, CS
Mr. B. Wahlang, CS
Mr. S. K Paik, CS
- Arrange for Photography & Videography
- Album & Photo uploading in Web
- Photo circulation among students & Others
- Documentary report of the 5th convocation
- Sending of copies of Photographs to VIPs/ Academic Procession members
20 Marshals B. Tech CS: Dr.V. Pal
B. Tech EC: Dr. A. Sharkhel
B. Tech EE: Dr. B. Halder
B. Tech CE: Dr. D. Podder
B. Tech ME: Dr. P. Ramesh Babu

M. Tech CS: Dr. A. Chakrabarty
M. Tech EC: Dr. P. K. Rathore
M. Tech EE: Dr. K. M. Singh
M. Tech ME: Dr. M. Rahang

M.Sc PH: Dr. Arpita Nath
M.Sc CY: Dr. N. K. Nath
M.Sc MA: Dr. B. Ghosh

PhD : Dr. P. P. Singh